HR Assistant II

Get ready to grow with us!

Northwest Pipe Company is the nation’s leading manufacturer of water infrastructure products and with over 50 years of experience, we’re just getting started! Our business is growing, and we’re looking for great people to grow with us. We’re immediately seeking a HR Assistant II to join our Northwest Pipe team in Tracy, CA.

We Offer

• Medical, Dental, Vision, Life, AD&D Insurance
• Paid Vacation, Holidays, and Sick Time
• 401k Retirement Savings Plan with Employer Match
• Bonus Potential (2x per year)
• Up to $5,000 per year Tuition Reimbursement
• Safety Footwear and Eyewear Voucher (Day 1 of Employment)
• Employee Assistance Program (EAP)
• Opportunities for Career Advancement
• Values-Driven Culture Committed to Diversity, Inclusion, and Safety

Our Values

• Accountability is evident when we do what we say we are going to do and people accept responsibility for their actions. We do not point fingers and blame others. We own our actions.
• Commitment is not only promising to do something, but actually investing in the necessary effort and actions to make it happen.
• Teamwork is essential for competing in a challenging and constantly changing business environment. Working together across all job functions is critical to achieving our success.

About the Job

We are looking for a HR Assistant for our Tracy, CA facility. This includes the development of localized recruiting strategies for each location as needed. This position will be required to carry out a broad range of human resources responsibilities under the direction of our Corporate office while providing strong customer service support to the employees at the facility.

Essential Functions & Major Responsibilities

• Processes inputs related to timekeeping data in the Human Resources Information System (HRIS).
• Assists with administration of the facilities’ attendance policy.
• Supports the HR Generalists with required leave of absence (LOA) paperwork, LOA benefit payments and COBRA administration for plant employees.
• Maintains and files electronic and paper personnel records, updates HRIS and other HR records.  Processes new hires and terminations and initiate paperwork for same.  Prepares a variety of monthly, quarterly and annual HR reports and maintains confidentiality of employee records.
• Submits complete and accurate organizational chart charges for assigned locations.
• Coordinates with HR Generalist and Plant Safety personnel to submit workers’ compensation claims.
• Maintains and updates job descriptions.
• Sorts, assesses and responds accordingly to incoming mail and invoices.
• Notifies HRIS of new hires to be enrolled in compliance training.
• Tracks compliance training documents and assures that they are complete.
• Completes and coordinates with payroll employment verifications for the facilities.
• Performs other related duties as required and assigned.
• Participates in ISO audits.
• Assists with facility celebrations i.e., location specific picnics, holiday parties etc.
• Assists and coordinate employee community outreach and volunteer activities.

Knowledge, Skills & Abilities

To perform the duties and responsibilities of this position successfully, individuals must:

• Communicate clearly and concisely both orally and in writing.  Bilingual English/Spanish, preferred. 
• Possess the ability to effectively work with varying management styles both in person and via remote communications.
• Intermediate skills working with computers and software packages such as, Outlook, Word, Excel, Power Point, including use of charts and graphs.
• Capable of prioritizing and managing multiple tasks and projects.
• Ability to maintain confidentiality.

Education/Experience

• Five years of experience as an HR Assistant, or relevant human resources/administrative position/administrative position.  
• Experience in HRIS platforms such as Kronos or SAP is preferred.

Full list of anticipated physical demands for this position and detail on our work environment is available on our application portal. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Our organization maintains a drug-free workplace. Except where prohibited by state law, all offers of employment are conditioned upon successful passing of a drug test and background check.

Northwest Pipe Company is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply.

Northwest Pipe Company reserves the right to close the position, with or without notice, if a qualified candidate is identified prior to the close date.